PRESENTER INFORMATION

Registration

As this conference is a self-supported event and presenters make up such a large percentage of the group, we do require all presenters  register and pay the conference registration fee. To ensure accuracy of the conference program, all presenters must register by​ April 6th. Any presenter/co-presenter not registered will not be listed on conference materials.

 

Presenters vs Authors

It is our policy to list only attending presenters on conference materials rather than authors. If you wish to give credit to co-authors for their work, you may include a line in the abstract that says the work was done in collaboration with them.

 

Attending the Conference
Lilly Conferences are committed to creating events that build community among its participants. In order to accomplish this, it is expected that presenters participate in the whole conference, sharing with and learning from one another.

 

Cancellations
If at any point after the proposal is submitted a presenter realizes they will no longer be able to present, please do let us know so that we can make appropriate programing decisions.  If you need to cancel AFTER the program is assembled, again, please let us know as soon as possible so that we may offer the spot to proposals on the waitlist; as your session has already been reviewed, you will be able to defer it to a future Lilly event.

   

Room Set Up & Technology

 

30- & 50-Minute Concurrent Sessions

Rooms will be set up classroom style with room for 20-60 participants (depending on the room)

Each room will be provided with:

  • a flip chart and markers

  • a projection screen

  • an LCD projector with VGA and HDMI cables

  • external speakers

  • a wireless internet connection

 

Important Note: You must bring your own laptop/tablet (and an adapter if you do not have HDMI or VGA ports)

 

Apple Product Users: If you use an Apple product or Tablet for your presentation please remember to bring an adapter/Mini DisplayPort.

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Round Tables

The Round Table Session will begin in the Ballroom immediately following breakfast. We will announce the title of each round-table discussion and place the designated session letter at a specific table. Seat/move yourself to your assigned table. There will be 8-10 chairs at the table. Additional seats may be moved to your table/area. 

 

Technology is generally not used during round table discussions as there are not projectors or electrical outlets accessible. Handouts, bibliographies, and references are welcomed.

Poster Reception

The room will be set with rows of tables with trifold poster boards standing on them. The foam core display board provided measures 48"L by 36"H. You may view a sample of the display board at staples.com, search for item# 922528 to see the image and specifications. Each presenter will be assigned a table, tables will be labeled by the designated letter corresponding to each poster. Presenters may attach their poster to the trifold board with the provided clips/pins between 4 and 5pm on Friday, OR simply bring their poster to the conference registration desk any time before 4pm Friday and ITLC staff will attach the poster to the display board for them.

 

Valet Poster Service: To prevent poster presenters from missing out on other sessions, you are welcome to drop off your poster to the registration desk at any time Friday and our staff will set it up for you.

 

Audience & Presentation

 

Your primary audience members are college and university faculty and administrators. Plan to leave a few minutes for questions. The participants at the Lilly Conferences are very good teachers and bring a lot of good ideas to the sessions.

50-Minute Concurrent Session

Lilly participants expect to be active participants in the discussion and not lectured to for the full length of the session. Think of yourself as a facilitator who not only presents content but guides applications and discussions about the topic at hand. PowerPoint use should be limited to convey key points and graphical or visual information. Lilly presentations are known for being interactive with active learning exercises. Be creative! A “mini-lecture” format with the use of at least two activities (Question and Answer; Think-Pair-Share; Brain Storming; Lecture Wrappers; Problem-Based Learning or Team-Based Learning; Case Study; Buzz Groups; Jigsaw; Gaming; 3-2-1 Process; Webquest) is really important. Consider what activities will best support the accomplishment of the presentation objectives while allowing your colleagues to interact and to be engaged.

30-Minute Concurrent Session

The 30-minute sessions are brisk and information driven. Please plan your presentation to fit into the time allowed for the session as another session is scheduled immediately following yours. Practice to be sure your timing is accurate. Think of this type of session as a mini-lecture.  You are NOT expected to do active learning in these sessions, but it may be included if specifically relevant.

Round Table Discussions

Your role for the 30-minute round table discussion is to facilitate a conversation around the topic you have proposed. You might start with a brief overview of the topic or issue and follow with a short summary of your interest or experience. As a discussion leader, plan to ask and receive focused questions that guide the discussion among all participants at your table. This is an opportunity for you and your colleagues to share ideas and thoughts related to a topic of common interest.

Poster Presentation

Poster presentations are generally a short (2-4 minute) summary of your research. Posters should be considered a snapshot of your work intended to engage colleagues in a dialog. The room will be set in rows of tables with posters attached to trifold foam core boards (measuring 48"L by 36"H) standing on them. Presenters are expected to stay at their poster for the entire session and interested participants will approach them as they move about through the room.

 

Session Outcomes

 

As you develop your presentation material, refer to the learner-centered outcomes you submitted in your proposal. These outcomes are included in the digital abstracts on our website and within the mobile Guidebook App. Use them as an outline for developing your session content. What is the common problem or issue that you are addressing? What is the story behind your session or your motivation or passion for this topic? Think about this in terms of the purpose of your session and what you want your colleagues to know or do as a result of your session. Just as with your student learning objectives, these should be measurable. At the end of the session, your colleagues should be able to refer to the session outcomes and assess if they have indeed been accomplished.

 

Concurrent Session Evaluations

 

Individual session evaluations will be placed in each room with an envelope labeled with the title of your session and the lead presenter's name. Please save a few moments at the end of your presentation to distribute and allow participants to complete the evaluation form. Leave the envelope containing completed evaluations in the presentation room; a conference staff member will collect session evaluations after each concurrent session. Your session evaluations will be scanned and emailed directly to you.

 

Session Handouts

 

Participants will learn a great deal at this conference in a short period of time and handouts are a helpful way for individuals to reflect on what they have learned. We suggest that you bring 25 copies of your handouts to the conference presentation. We encourage presenters email us a PDF of your session handouts, which will then be linked on the Lilly-Bethesda website for participants to download. 

 

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